iPhoto Directions  

Open iPhoto:

-Click the iPhoto icon in the Dock at the bottom of the screen. OR double click the system hard drive. Click “Applications.” Then double click “iPhoto.”

Importing photos from a camera:

-Make sure iPhoto is open and running

-Connect the camera to the computer using a USB cord and turn the camera on.

-iPhoto usually will switch into Import mode when it detects the camera. If not, click the “Import” button at the bottom, center of the screen.  Information about the camera and the pictures will be displayed at the bottom left side of the screen.

-Click “Import” at the bottom right hand of the screen. At the bottom center of the screen there will be a small thumbnail version of each image and it will show how many images remain to be imported

Importing a photo from e-mail:

-In e-mail double click the photo attachment and save the attachment onto desktop as a file

-Click the photo file and hold down the mouse button

-Drag the file to the left side of the iPhoto window where the albums are listed and release the mouse button.  The photo will import.

-The file was copied and now is stored in the iPhoto Library. The file can be deleted from the Desktop by clicking the file and pressing “Delete” on the keyboard.

Naming the Photos:

-Click the photo to be named

-Click in the “Title” box in the bottom left hand of the screen

-Type a name for the photo

Assigning Comments to a Photo:

-Click the desired picture

-If the comments section is not displayed click the “i” button to display it. The “i” button is like a toggle to hide or reveal different amounts of information.

-Type the desired comments

Viewing Rolls of Film (Photos imported at the same time):

-Click “Photo Library” in the left column of the screen

-Click the arrow to the left of the roles name to expand the roll of film, click the arrow again to hide the photos

-All the roles of film in the Photo Library can be expanded or collapsed by holding down the “Option” key while clicking the arrow

Name a Roll of Film:

-Click “Photo Library” in the upper left of the screen

-Click the name of the roll that needs to be named

-On the bottom left of the screen, click in the “Title” box

-Delete the old name and type in the new one. Click anywhere outside the box to save the name.

Moving Photos Between Rolls:

-Select a picture to be moved by clicking it. To select more than one picture at a time, hold down the “Apple” key while clicking the desired pictures.

-Click any selected picture and hold down the mouse button

-Drag the picture to the new roll and release the mouse button

Merging Two Rolls:

-Select a roll by clicking the roll’s name and holding down the mouse button

-Drag the roll of film until the name of the destination roll is highlighted in blue. Release the mouse button. 

-If the roll displays in the wrong place, choose “Undo Add to Roll” from the Edit menu

Creating an Album:

-Select “New Album” from the File menu or press the “Apple” key and “N”

-Type a name for the new album

-Click “OK”

-To add a photo to the album, click on the photo and hold down the mouse button.  Drag the photo over the name of the album in the left column.  When there is a blue border around the name of the desired album, release the mouse button. 

-To add several photos to the new album at once, hold down the “Apple” key while clicking the desired photos.  Then click any selected photo and hold down the mouse button.  Drag the photo over the name of the album.  When the desired album name has a border around it, release the mouse button.  This will add all of the selected photos to the album.

Creating a “Smart” Album (only available on iPhoto 4 +):

-A smart album means that certain criteria are set and then the album is made automatically, rather than adding photos one at a time.  This is a great way to round up photos with similar dates etc. 

-Choose “New Smart Album” from the File menu OR press “Option” “Apple Key” and “N”

-Specify what photos to add by clicking the blue drop down arrows and then clicking the desired criteria. Click the plus sign at the right to add another criterion. Type a name for the album in the top box beside “Smart Album Name”

-Click “OK”

Changing a “Smart” Album:

-Select the desired album by clicking it in the left column of the screen and choose “Edit Smart Album” from the File menu

-Add more criteria for the Smart Album by clicking the plus arrow to the right of any existing criterion. Click the blue drop down arrow and the click the criteria for the Smart Album. To get rid of existing criteria, click the negative sign (-) to the right of the existing criteria to be deleted

-Click “OK”

Assigning Keywords:

-Select a photo by clicking it

-Choose “Keywords” from the edit menu or press the “Apple” key and “K.” Select one keyword by clicking it or choose several keywords by holding down the “Apple” Key while clicking the keywords

-Click “Assign”

Searching by Keywords:

-To search the entire library, click “Library” in the left column of the screen OR to search a specific album, click that album’s name in the left column. Press the “Apple” key and “K.” Click the keyword to search by. To search by multiple keywords hold down the “Apple” key while clicking the desired keywords. Click “Search.”

-The number of photos and the actual photos that match the keyword search will be displayed in iPhoto. To view keywords below each picture choose keywords from the View menu or press “Shift” “Apple” key and “K.” To see all pictures again click “Show All.”

-Click the red dot in the top left of the keyword box to close the search box

Viewing a Quick Slide Show:

-Select the album to view by clicking it in the left column or choose desired photos by holding the “Apple” key and clicking the photos

-Click the “Play” button in the bottom left of the screen

-Click anywhere on the screen to stop the slide show

Customize a Slide Show (only available on iPhoto 4 +):

-Select an album by clicking it in the left column OR select individual pictures by holding down the “Apple” key while clicking them

-Click “Slideshow” at the bottom of the screen

-Click the blue arrows next to “Transition” to select a transition style for the pictures. Move the blue arrow next to “Speed” to adjust the picture’s transition speed. Click the blue arrows next to “Play each slide for:” and click the desired length each picture is displayed. Click the box next to desired options such as “Repeat slideshow.”

-Click “present slides in random order” to displays photos in random order rather than the order they appear in iPhoto. Click “Repeat slide show” to repeat the slideshow until the “Esc” key or the mouse button is pressed. Click “Scale photos to fit screen” to make each picture adjust so that the screen is completely filled with no black edges. However, be aware that vertically oriented shots and photos that have been cropped may display strangely if this option is selected. 

-Click display titles, display my ratings, or display slideshow controls to view information about each photo while the slide show is playing.  This can be a useful tool in doing some housekeeping while the slideshow plays.  Slideshow controls will also be displayed if the mouse is moved while the slide show is playing.  These controls can be used to rotate, rate, and delete the currently displayed photo.  Clicking the trash icon in the control panel while the slide show is playing will remove the photo from the slideshow and the album the slideshow is made from. However, it will not remove it from the iPhoto library.

-Click the “Music” tab at the top of the screen

-For a silent slide show uncheck the box next to “Play music during slideshow.” To choose music from iTunes for the slide show, click the blue arrows to the right of “Source” and click iTunes. To assign an entire Playlist to a slide show, click the Playlist name. To hear a song, double click the name of the song OR single click the name of the song and click the Play button at the bottom left of the screen. The name of the currently displayed Playlist will be above the “Save Settings” button.

-To make searching for a song easier, sort the song list by clicking a column heading such as “Artist” or “Song” OR click in the oval button above the name of the slideshow.  Then type part or all of a song or artist name and hit enter

-Click the “Play Slideshow” button at the bottom right

Note: To view a Slide Show on a TV, connect the TV to the computer using an S-video jack

Slide Show Tips:

-Normally a slide show takes over the screen. To see a slideshow in a window, press the “Control” button and click the “Play” button in the bottom left of the screen.

-To assign a default song to a specific album, open iTunes. Position the iTunes and iPhoto windows so the list of songs in iTunes and the album list in iPhoto can be seen at the same time. Click the desired song and hold down the mouse button. Drag the song to an album. When the album name turns gray, release the mouse button. If this is done for the Photo Library, iPhoto will ask to set that song as the default slide show music. Click “OK” and all future albums created will automatically have that song assigned to them initially.

-Create special effects by having a photo start in black and white and then dissolve into a color version.  Select a photo by clicking it, choose duplicate from the iPhoto menu OR press the “Apple” key and “D.”  Then click the first photo.  Click the Edit button in the bottom center of the screen.  Click “B & W” in the bottom center of the screen.

-During a slide show use the spacebar to pause the slide show. The music will continue to play but the images won’t change. Press the spacebar again to restart the slideshow. Press the up or down arrow keys to adjust the speed of the slide show. Press the left or right arrow keys to manually move through the slide show. Press 0 (zero) through 5 to rate a displayed photo during a slideshow. Press the “Apple” key and “R” to rotate a displayed photo clockwise.  Press “Option” “Apple” key and “R” to rotate the displayed photo counterclockwise. Press Esc OR click the mouse button to stop the slideshow. All changes done to a slideshow while it is being viewed will be saved for that slideshow.

Editing Tips:

-Select a photo by clicking it. Then click Edit in the bottom center of the screen. Or, instead of doing this, just double click the photo to be edited.

-Zoom in and out on the photo by moving the blue dot on the line to the bottom left of the picture. Adjust brightness and contrast by dragging the blue dots on the “Brightness/Contrast” lines.

-Click the “Prev” or the “Next” button to go to different pictures to be edited OR use the right and left arrows on the keyboard

Cropping Photos Free Hand:

-Select a photo by clicking it. Then click “Edit” in the bottom center of the screen. Or double click the photo to be edited.

-To crop unwanted parts of a photo, hold down the mouse button. Drag a box around the portion of the picture to be saved. Release the mouse button.

-To move the box which contains the area to be saved, Click the box and hold down the mouse button. Drag the box to the desired location and release the mouse button.

-To extend the area to be saved, move the mouse to a corner of the box. Click that area and hold down the mouse button. Drag the area to the desired size and release the mouse button.

-If cropping does not turn out as desired, click anywhere outside of the box to start over.

Cropping Photos to a Specific Size:

-Select a photo by clicking it. Then click “Edit” in the bottom center of the screen. Or double click the photo to be edited.

-Click the blue arrows above “Constrain” in the bottom left of the screen. Then click the desired size of the cropped photo. If there is a checkmark to the left of “Constrain as Portrait” the photo will print vertically. If there is no checkmark the photo will print horizontally. To toggle this option, click “Constrain as Portrait.”

-Click the photo and hold down the mouse button. Drag a box around everything on the photo to be saved. Release the mouse button. iPhoto will only allow the saved area to be as large as the specified size in the “Constrain” window.  However the cropped area may be smaller than the chosen size if desired.

-To extend the area to be saved move the mouse to a corner. Click that area and hold down the mouse button. Drag the area to the desired size and release the mouse button. 

-To move the box which contains the area to be saved, click it and hold down the mouse button.  Drag the box to the desired location and release the mouse button.

-If the cropping does not turn out as desired, click anywhere outside of the box to start over. To crop the photo free hand again (see above), choose “None” from the “Constrain” options.

Getting the Red Eye Out:

-Select a photo by clicking it. Then click “Edit” in the bottom center of the screen. Or double click the photo to be edited.

-Make sure the “Constrain” box says “None” in it. If it does, click the blue arrows above “Constrain” and then click “None.”

-Click the picture and hold down the mouse button. Drag a box to encompass the subject’s eyes and release the mouse button. Then click the “Red Eye” button at the bottom of the screen.

Enhancing Photos:

-Select a photo by clicking it. Then click “Edit” in the bottom center of the screen. Or double click the photo to be edited.

-Click the “Enhance” button at the bottom of the screen. Continue to click the “Enhance” button until the image looks its best.

-To see what the image looked like before it was enhanced, hold down the “Control” key.

-If the “Enhance” button is pressed too many times, the image might start to look grainy. To get rid of enhancement choose “undo Enhance Photo” from the Edit menu as many times as needed to get the photo back to a desired look.

Removing Flaws:

-Select a photo by clicking it. Then click “Edit” in the bottom center of the screen. Or double click the photo to be edited.

-Click the “Retouch” button at the bottom of the screen. Move the mouse so that the crosshair pointer is over the flaw. Click and hold the mouse button. Drag away from the flaw in a short stroke and release the mouse button. Repeat this until the flaw is sufficiently gone.

-To see the photo before it was retouched, hold down the “Control” key. To undo individual mouse clicks choose “Undo Retouch” from the Edit menu. To undo ALL retouching at once, choose “Revert to Original” from the iPhotos menu. However, be aware that if this is done any other editing including cropping will also be lost.

Displaying an Edit Window:

-To open a photo in a separate window, press the “Option” key while double-clicking the photo. Click “Fit” in the upper left of the screen to make the photo fit the edit window. Click “Customize” in the upper right to edit the window’s toolbar.

-Enter a custom constrain by typing the measurements in the boxes in the upper center of the screen above “Custom.” OR Click the blue arrows above “Constrain” to see the options for constrains. Then click the desired constrain.

Printing a Single Photo:

-Select a photo by clicking it. Then click “Edit” in the bottom center of the screen. Or, just double click the photo to be printed.

-Crop the photo so that its measurements are within the confines of the paper being used (See “Cropping Photos to a Specific Size”) If you want to retain a version of the photo that is not cropped for printing, make a duplicate of the photo by clicking the photo and pressing the “Apple” key and “D.”

-Make sure that the photo to be printed is in the “Edit” mode. The “Edit” tab under the displayed picture should be highlighted in blue, if not click it.

-If using a paper size other than letter, choose “Page Setup” from the File menu. Click the blue arrows to the right of “Paper Size” and click the appropriate size of paper. Click “OK.”

-Choose “Print” from the File menu. Make sure the correct printer name is displayed in the “Printer” box. If not, click the blue arrows beside “Printer” and then click the appropriate printer’s name.

-Choose the type of paper being used by clicking the blue arrows beside “Preset” and then click the name of the type of paper

-Adjust the margins (border of the picture) by clicking and dragging the blue arrow beside “Margins” to the desired location. Select zero (0) to have no margin around the photo.  However, the printer used must be able to support borderless printing and a borderless paper-size must be selected.

-To see a preview of the photo to be printed, click “Preview” in the bottom left of the screen

-Click “Print”

Printing Multiple Photos:

-Crop each individual photo to be printed so that it fits the paper being used.  (See “Cropping Photos to a Specific Size”) To retain a version of the photo that is not cropped for printing, make a duplicate of the photo by clicking the photo and pressing the “Apple” key and “D.”

-Hold down the “Apple” key while clicking the pictures to be printed. Click the “Organize” tab in the lower center of the screen.

-If the paper size is not letter, choose “Page Setup” from the File menu. Click the blue arrows to the right of “Paper Size” and click the name of the appropriate size of paper. Then click “OK.”

-Choose “Print” from the File menu. Make sure the printer name is displayed in the “Printer” box. If not, click the blue arrows beside “Printer” and then click the name of the printer.

-Choose the type of paper by clicking the blue arrows beside “Preset” and then clicking the name of the appropriate type of paper

-Adjust the margins (borders of the pictures) by clicking and dragging the blue arrow beside “Margins” to the desired location. Select zero (0) to have no margin around the photos.  However, the printer used must be able to support borderless printing and a borderless paper-size must be selected.

-To see a preview of all photos printed, click “Preview” in the bottom left of the screen

-Click “Print”

Burning Photos to CD’s and DVD’s:

-Select photos by holding the “Apple” key while clicking the photos. Click the “Burn” button in the bottom right of the screen. iPhoto will ask that a blank CD be inserted. Insert a blank CD and click “OK.”

-Information about the pending burn will be displayed in the information area.  Add or delete photos from the selection and the information area will update accordingly. Type a name for the disc in the “Name” box.

-Click the “Burn” button again. A dialog box will be displayed, click “Burn”

-When iPhoto has finished burning the photos onto the CD, the CD can be ejected

Working with Burned CDs:

-Insert the burned CD into the computer. If the CD was burned in iPhoto, the CD’s name will appear in the column at the left of the screen.

-Click the CD’s name to display the pictures on the disc. If the CD contains multiple albums, a yellow triangle will appear next to the CD’s name.  To view the names of all the albums on the disc, click the triangle. To display the photos that are in an album, click the album’s name.

-At this time the pictures are not saved in iPhoto, they are only saved on the CD. It is possible to display slide shows of the photos on the disk, however the photos cannot be cropped, retouched, or edited in any way. To edit a photo, click it and hold down the mouse key. Drag the photo into the library and release the mouse button. Click Library.  Double Click the photo and edit it as desired.

Copying an Album from a Burned CD into iPhoto:

-Insert the burned disc. Click the name of the disc in the left column of the screen to display the photos. If there are multiple albums on the disc, click the yellow arrow to the left of the disc name to display all the album names. To display the pictures in an album, click the name of the album.

-To select only some pictures to be copied from the burned CD to iPhoto, hold down the “Apple” key while clicking the desired photos. To slect all of the pictures to be copied from the burned CD to iPhoto click one photo, then press the “Apple” key and “A.” 

-Click any selected photo and hold down the mouse button.  Drag the photos into a blank area in the column at the left of the screen.  Release the mouse button.

-A new album will be created. To rename the album, click the album name and type the new name.

Exporting Photos as Movies (a portable slide show):

-Select a set of images by holding the “Apple” Key while clicking the pictures OR select an album by clicking its name in the left column

-Choose “Export” from the File menu. Click the “QucikTime” tab at the top of the window

-Enter dimensions for the movie, the preset values generally work well but to disperse a movie over the internet the settings 320 by 240 work best. In the “Display image for” box, type the desired duration for each photo to be displayed.

-Select a background color (displayed before and after each picture and also behind pictures that don’t fit the screen) for the movie by making sure the circle to the left of “Color” has a black dot in it, if not click the circle. Click the box with a color displayed in it and hold down the mouse key. Click the desired background color.

-The current song assigned to the library or selected album will play during the movie, to turn this off click the box to the left of “Add currently selected music to movie”

-Click “Export” at the bottom right of the window. Type in a name for the movie.

Moving Photos into Documents:

-Open the document where the photo is going. Position the document window so that it can be seen at the same time as iPhoto.

-In iPhoto, click the desired photo and hold down the mouse button. Drag the picture into the destination document and release the mouse button. Or, to make a copy of the picture that will remain in the Library, drag the picture to the desktop and release the mouse button. Then click the Photo file and hold down the mouse button. Drag the photo to the destination document and release the mouse button.

iPhoto tips:

-If a photo is in many albums and it needs to be edited only in one album leaving the original version unchanged, click the photo to select it. Choose “Duplicate” from the iPhoto menu OR press “Apple” key and “D.” Then edit the duplicate photo as desired.

-To duplicate an album, click the name of the album in the left hand column. Choose “Duplicate” from the iPhoto menu or press “Apple” key and “D.” Edit the duplicate album as desired.

-Stay out of the library as much as possible. Adding, deleting, renaming, or modifying photos in the Library can cause a loss of photos. It is better to work with photos in their album. iPhoto will automatically update the Library when a photo is edited in an album if the photo is the original. However, if the photo being edited is a duplicate, the library will not update the editing of the photo.

-Try to do cropping in the camera’s viewfinder as much as possible verses cropping in iPhoto. The photos will retain a better quality.

Jenni at the HOB © 2005